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Oct

16

Spring 2019 Season Timelines

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As we close out the fall season, here is information about our Spring 2019 season.

  1. 10 match, 6 week season beginning on April 5th and ending on the week after Labor Day and ending on May 12th
  2. No matches on Easter Sunday (April 28th)
  3. Post-season single elimination tournament on May 18/19.  Each bracket will be played at a single site on a single day.
  4. 3rd/4th, 5th/6th, and 7th/8th recreational divisions as well as 5th/6th athletic (no 3rd/4th OR 7th/8th athletic)
  5. Geographic pod scheduling for 3rd/4th and 5th/6th rec divisions (and 7th/8th rec if we get enough teams)
  6. Single referee per match at a cost of $13 per team
  7. Each team must provide a lines person for each game

Here are some key pre-season dates:

  • January - Spring season coordinator meeting
  • March 1st - Registration Opens (teams can be registered, gym availability and team conflicts should be entered)
  • March 11th - Registration Closes
  • March 25th - Coordinator Schedule Review
  • March 29th - Schedule Released
  • May - Fall season coordinator meeting

 

Oct

12

Tournament Bracket Schedule

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We will be releasing the final schedule on Monday evening, but here is an idea of the schedule by bracket (we realize you don't know what bracket your team will be in, but most brackets will have 8 teams).  Sunday matches will begin at 12pm and Saturday matches will begin at 9am.  We were able to schedule all matches so that the 4 or 5 coaches with multiple teams should be able to coach all games for both teams as matches for both teams will either be on different days or the same day at the same facility.

SportsPlus Saturday

  • 3rd/4th Rec C ,D, and E brackets
  • 5th/6th Rec A and C brackets

Sports Express Saturday

  • All athletic brackets
  • 3rd/4th Rec A and B brackets

SportsPlus Sunday

  • 5th/6th Rec B and D brackets
  • 7th/8th bracket

Sports Express Sunday

  • 5th/6th Rec E and F brackets

 

Sep

04

Liability Waiver

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ALL parents/guardians must fill out the CPYVL Liability Waiver form for each of their children. Players will not be allowed to participate in league games until the waiver has been submitted. Please note that a waiver is good for the entire school year so if you fill out a waiver for our fall league, you will not need to fill another waiver out if your child plays in the spring. THIS DOCUMENT MUST BE FILLED OUT BY A PARENT/GUARDIAN, NOT THE COORDINATOR

If you create a user account before you fill out a waiver form, you can view and edit your form from your Subscriber Portal. You must be logged into the web site when you fill out your waiver form to take advantage of this.

PARENTS: If you filled out the waiver and the last name of your player is correct as is the birth date and you received an email from the web site with a copy of the waiver, there is no need for you to fill out another waiver even if you are being told to do so.

COORDINATORS: If your rosters are showing that the player did not fill out a waiver, it means that the web site cannot match a waiver to a roster based on the last name and birth date of the player. In some instances this means that you submitted the roster in error. PLEASE DON'T KEEP ASKING YOUR PARENTS TO FILL OUT MORE WAIVERS UNTIL YOU HAVE DONE SOME INVESTIGATION. You can view who has filled out a waiver for your organization from the team roster page or from the Coaches and Parents section of your portal (View Waiver Submissions). Please look for a waiver for that player and compare the data. If you don't see a waiver at all, then yes, please ask the parent to fill out the waiver for the first time.

Liability Waiver Form

Aug

05

Registration Metrics

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Registration is open until August 15th. If you'd like an idea how many teams are registering per division or organization, click on the buttons below to view some high-level registration metrics. You can also look at the Standings page. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season.

Registered Teams by Division Registered Teams by Organization


May

21

Important Dates

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Here are the dates for the Fall 2018 season. We will again run a 6 week, 10 match season followed by a single elimination season-ending tournament.  Cost to register a team is $85 + referee fees ($13 per game per team).  You are expected to host 5 home matches for each of your teams if possible.

Date Event
Jul 25 League Meeting at Sharonville Community Center 6:30pm-8
Aug 1 Online Team Registration Opens
Aug 15 Gym Availability and Team Schedule Conflicts Due
Aug 15 Team Registration Closes
Aug 28 Coordinator Schedule Review
Aug 31 Schedule Released
Aug 31 Rosters and Liability Waivers Due
Sep 7 Opening Weekend
Oct 14 Regular Season Ends
Oct 20-21 Post-Season Tournament

 

Apr

27

More Tournament Info

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Here are a few other facts about the tournament:

  1. All tournament games will either be played at SportsPlus in Evendale or SportsExpress in Mason on Saturday, October 20th or Sunday, October 21st.  Sunday games will not begin until 12pm at the earliest.  As was requested by coordinators in our meeting last summer, each individual bracket will be playing all of their tournament games at a single site.  This may cause issues for the few coaches that are the head coach for multiple teams, but coordinators felt having each bracket play in a single day was more important.  Please make sure you have a competetent assistant available.
  2. As with regular season games, each coach will need to pay the referee $13, both teams should provide a lines person, and the "home team" should work the scoreboard.  The home team is always the higher seed.
  3. Individual medals will be given out to players on the 1st and 2nd place teams.
  4. Due to a few crossover games between 3rd/4th rec teams and 3rd/4th athletic teams, those games will not be taken into consideration for tournament seeding.
  5. Recreational teams will not be moved up to play in athletic divisions for the tournament.
  6. The recreational divisions will be split into 8 team brackets (for the most part) based on regular season winning percentage across all pods.  So the "best" 8 teams will play in the A bracket, the next "best" 8 teams will play in the B bracket, etc ...  This is the same methodology we have used in the past.
  7. Once the schedule is released we CANNOT change it.  We have such a small window for these games, there can be absolutely no changes.  If a team cannot make it, they will need to forfeit the match.

 

Oct

22

Spring Season Update

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The schedule for the spring season has been released and is available from the Schedule menu as well as all portals. Coordinators need to make sure all rosters have been submitted by April 1st. All parents should fill out a Liability Waiver for their child in order for them to be eligible to play in the league. If your child played for a team in our fall season, you do NOT need to fill out another waiver. They are good for the entire school year.

Liability Waiver Form

Here are dates for the upcoming season:

  • May 13: Regular season ends
  • May 18-20: Single elimination tournament
  • Sep

    24

    Tournament Schedule Released

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    The tournament schedule has been released!  Please check the brackets to determine your schedule for tournament weekend.  As a reminder this is a single elimination tournament and each bracket will take place on a single day as requested by our member organizations.  Individual medals will be rewarded to all players on the 1st and 2nd place team in each tournament bracket.  The 3rd/4th and 5th/6th recreational divisions were split into multiple tournament brackets based mostly on winning percentage as of 7pm 10/14 and the 5th/6th athletic division was split into two brackets of 8 teams.  When seeding, teams were not penalized for forfeit losses and the 3rd/4th grade rec vs athletic crossover games were not included in seeding determinations.  For rec brackets we also tried to avoid first round matchups between teams that played against each other in the regular season.

    NEW for this fall is a physical bracket which shows teams as they advance through the tournament (we rolled this out in the spring season).  In years' past, we displayed a static bracket which showed the game times and the first round matchups.  This new bracket will show the teams as they advance through the tournament (scores must be logged to advance the teams on the bracket) and will also show the scores of completed games.  Please note that this is not a responsive bracket and while you can view it from a mobile device, it is best viewed from a computer or tablet.  Horizontal and vertical scroll bars are available to help you view the entire bracket. 

    Check out the links below.  You can also access this tournament information from the Tournament option on the Schedule menu.  An easy way to find which bracket your team is playing in is to go to the Find My Bracket link and enter the last name of your coach.

    Find My Bracket  Physical Bracket  Schedule by Bracket  Schedule by Gym 


     

    Aug

    02

    Lindsay's Law

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    Please read the following information from the Ohio Department of Health regarding Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes.  The law went into effect on August 1, 2017.  The CPYVL is simply providing this information as guidance as it is incumbent upon each organization to make sure they are compliant with the state of Ohio.  You can read more about Lindsay's Law on the Ohio Department of Health web site:   READ ABOUT LINDSAY'S LAW 

    We have included links to resources below which might be helpful for our members, but please note that it is the obligation of your organization to make sure everyone for their program is trained and in compliance with the Ohio state law.


    The following resources were developed to implement Lindsay’s Law:

    For parents/guardians and youth athletes:

    For coaches:

    If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.

    If you are a coach in a community program, please use the following resources:

    Jul

    11

    July League Meeting

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    Our next member coordinator meeting will take place at 6:30pm on Wednesday, July 25th at Sharonville Community Center. During this meeting we will discuss the upcoming season and walk through the team registration, gym availability, and schedule conflict process on-line.  Please make sure one representative from your organization can attend.  We will gather in the "meeting room" which can be accessed via the entrance off of Thornview Ave.  The room is directly to the right when you enter through those doors.


     

    May

    16

    Fall Tournament Schedule Now Available

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    The final tournament schedule has been posted for ALL brackets as of Monday morning.  Please remember that the 3rd-6th grade rec brackets were based on the results through week 5 of the season.  In addition, forfeits were not included when calculated winning percentage when seeding teams in a bracket.  5th/6th athletic vs 7th/8th rec crossover matches were also not included when determine seeds.  Please make sure your team is on time for their match.  Individual medals will be awarded to players on the championship and runner-up team on Saturday.  We would appreciate if coaches would report scores for the tournament as they do during the regular season.  If you did not subscribe to report score notifications, we will be subscribing all coaches to this during the tournament so reporting your score will be easy and convenient. Good luck to all teams!

    Schedule by Bracket Schedule by Gym


     

    May

    02

    Fall Informational Meeting - May 11th

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    Volleyball Coordinators and Coaches,

    We would like to invite you to an informational meeting that will take place on Thursday, May 11 from 6:30pm – 8pm at the Springdale Community Center (11999 Lawnview Ave Springdale, OH 45246) in rooms Springdale 1 and 2.  The topic of the meeting will be the Fall 2017 Cincinnati Premier Youth Volleyball League season.  We hope that you or someone from your organization is able to attend this important meeting!  We have reached out to organizations that joined us for our inaugural fall 2016 and spring 2017 seasons as well as others in the Cincinnati volleyball community.

    We launched the CPYVL in the summer of 2016 to fill a void in the Greater Cincinnati area by providing a community-based youth volleyball league for kids in grades 3-8.  We provide league management, a full-featured web site, referee assignment, and provide a 10 game season schedule and single elimination tournament for $85 per team.  You provide the teams, a home gym for 5 games per team, and pay the referee at each match.  The goal is to provide opportunities for kids to play volleyball with friends in their community and grow their love of the sport.  During our inaugural season we had teams from the following communities join us:  Edgewood, Fairview-Clifton, Glendale, Hamilton, Indian Hill, Kings, Lakota, Little Miami, Loveland, Oak Hills, Seven Hills School, Waldorf School, and White Oak.  We hope to significantly grow our league this fall to provide less travel for recreational teams and more diverse competition for athletic teams.

    Here is a brief list of agenda items:

    1. CPYVL Overview – who we are and what we do
    2. Proposed timeline for the Fall 2017 season
    3. Discussion of Athletic and Recreational Divisions
    4. Proposed Rule Changes - Committee Formation
    5. Boys Divisions/High School Divisions
    6. Next steps

    We hope to see you there!


     

    Nov

    30

    Fall 2018 Season

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    The fall 2018 season kicks off a week from today (September 7th)! Good luck to everyone

    All teams can be viewed on the Standings page in their assigned division/pod. We scheduled some cross-pod games for many of the recreational teams to provide some schedule diversity for teams in the east and north pods. In addition, due to only four 3rd/4th athletic teams registering, several of the 3rd/4th rec teams stepped up and will play the athletic teams to provide a better schedule for them. Thanks to those that volunteered! These games will not be included when determining seeding for the tournament.

    Here is some information about the Fall 2018 season:

  • 10 match, 6 week season beginning the week after Labor Day and ending on October 14th
  • Post-season single elimination tournament on October 20th/21st. Each bracket will be played to completion on a single day this year
  • 118 total teams registered! A 40% increase from last year
  • Geographic pod scheduling for 3rd/4th and 5th/6th rec divisions
  • Single referee per match at a cost of $13 per team
  • Each team must provide a lines person for each game
  • The coach of the winning team must report the match score

  • Jun

    05

    Schedule Now Published

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    The schedule for the inaugural season of the Cincinnati Premier Youth Volleyball League has been published and is now available from all public portions of the web site. Thanks for hanging in there as we hit a few last minute curveballs. Any match changes from here on out will need to be approved by the league and both coordinators whose teams are involved in the match. Thanks and best of luck to everyone!

    Jan

    09

    Team Fee Payment

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    All league fees ($85 per team for all leagues) can be paid to "BMG Sports, LLC" and sent to the following address:

    BMG Sports
    c/o Ben Goodyear
    10340 Stablehand Dr
    Cincinnati, Ohio 45242

    Oct

    21

    Score Reporting

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    Please note that it is the responsibility of the winning coach to log game scores.  Here are several ways for the winning coach to log their game score.

    1. Subscribe to the Score Reporting Reminder notification and receive an email during your game with a link to the report score form.
    2. Login to your Coach Portal and find games that need scores logged in the upper right hand corner of your portal
    3. Login to your Coach Portal and log or edit your game scores from your team schedule
    4. Your coordinator also has the ability to log your game scores if you are having difficulties

    Please note that you must have an account with coach level access in order to access a Coach Portal or subscribe to the Score Reporting Reminder notification. Accounts were created for all coaches. Game scores can be edited up to 14 days after your game in case they have been reported incorrectly. If you are the coach of the losing team and the score has not been logged after 3 days, please help us out and log the score yourself. Thanks!


     

    Aug

    26

    Unclaimed Coach Accounts

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    On July 18th, all teams for the fall volleyball season were set to "Approved" status which triggers the creation of web site account for coaches. If you received an email from the web site with account information but did not reply within 24 hours OR you never received an email, you need to claim your account. To do so, please request a new password by navigating to the Password Reset Page and enter the email address that your coordinator gave the league. If you are not sure which email address this is, then go to the Teams Page on the Organization menu and look for the email address associated with your team. When you request a new password, if the system does not recognize your email address or you never receive a subsequent email (it should happen within 30 minutes), please Contact Us and we will get it sorted out. Thanks!

    IF YOU CREATE YOUR OWN ACCOUNT, IT WILL NOT HAVE COACH-LEVEL PRIVILEGES!.


    Aug

    25

    Game Change Notifications

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    Once the schedule for the fall season has been published, the league will activate game change notifications. From that point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification

    In order to receive notifications, you must have a user account on the web site (click on the Register link in the upper left corner of the web site to create one). Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code

    A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".


    Aug

    22

    Register for an Account

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    Account registration is now open for those that want to follow and subscribe to teams. To register, please click on the Register link in the upper left corner of the web site. You will be asked to choose a user name, password, and enter your first and last names and email address. Choose the organization you are affiliated with and then one of more teams from the organization that you want to follow. You can also choose to subscribe to a number of different email and text message notifications.

    Once you have created your account, you can login to the web site and will now notice a Portals menu which has a Subscriber option. By choosing that option, you will see your own personal portal with information about the teams you are following. PLEASE NOTE ... that coaches and coordinators have accounts with higher level access created for them. Coaches and coordinators CAN create their own account if they like, but PLEASE USE THE EMAIL ADDRESS that your school/parish supplied to the league. Coordinator or coach privileges will be added to your account after your organization contact information or team information has been communicated to the league.

    Regular account holders can choose to subscribe to the following types of notifications:

    1. Game Change Notifications - receive an email or text message any time a scheduled game is changed (new location or time), added, or removed from the schedule.
    2. League Announcements - receive an email of any league wide announcements that are published on the web site.
    3. Score Reporting Reminder - Coaches can choose to receive an email with a link to the score reporting form which will be sent during the game.